Start with one row for each sellable configuration. Record the buyer SKU, confirmed supplier reference, variant name and current specification revision. Give every image a defined role, such as main scene, contents layout, packaging view or detail close-up. Include both the original filename and the location of the working file.
Add a written note explaining anything the photograph does not establish. Styling props, optional accessories and earlier component versions should be identified clearly. Link the row to the actual component list rather than treating a scene image as evidence of quantity, dimensions or material.
Use a review status that distinguishes reference only, awaiting sample review, approved for listing and replaced. Include the responsible reviewer, review date and approval record. When a component changes, check all associated images and keep older versions traceable for orders that still use them.
When discussing a range with GleeParty and Yiwu Jingjie Crafts Co., Ltd., send the relevant rows and specific questions. Ask for confirmation of product references and differences. Availability, customization arrangements and commercial terms need their own confirmation; a photograph does not establish them.